PEP Canada Committee: Terms of Reference

As an affiliated committee of AFPC, PEP Canada works to enhance and promote the needs of pharmacy experiential education in Canada through sharing and collaboration.

Membership:

• 2 Co-Chairs (who serve a minimum of 1year, selected from 10 voting members)
• 10 voting members, 1 representing each School/Faculty/College of Pharmacy in Canada (usually the experiential coordinator/director)
• Non-voting members from each School/Faculty/College of Pharmacy in Canada who have a formal role in the provision of experiential education are welcome to attend and contribute to meetings.
• 1 AFPC representative (as appointed by AFPC – ex-officio member)

Duties and Responsibilities:

• To champion quality pharmacy experiential education in Canada.
• To identify regional, provincial, national, and international concerns relative to the provision of pharmacy experiential rotations in Canada.
• To liaise with AFPC and ADPC concerning pharmacy experiential education issues in Canada.
• To liaise with CCAPP concerning pharmacy experiential education issues and program accreditation in Canada.
• To promote sharing and collaboration amongst pharmacy experiential programs in Canada and the world.
• To collect, synthesize, and disseminate information concerning experiential education to PEP Canada members on a regular basis.

Meetings:

• The committee holds an annual meeting each year in conjunction with the AFPC annual conference.
• Two co-chairs are selected from the committee membership for a minimum of a one year term at the annual general meeting.
• The committee meets in the fall, winter and spring via teleconference, and at other times if necessary.
• Minutes are recorded by a secretary appointed at the start of each meeting by the membership.
• Subgroups are formed to champion issues as needed for implementing the strategic plan.

 

PEP Canada Strategic Plan

Vision: We are a world leader in the delivery of pharmacy experiential programs (PEP)
Goal: To enhance experiential education through sharing and collaboration

I. Establish PEP Canada committee

1) Develop a strategic plan for the PEP Canada committee – November 30th, 2006
a) PEP Canada committee completes strategic plan by June 1st, 2006.

i) June 1st meeting will focus on developing timelines and individuals committed to each activity

b) Formal endorsement of PEP Canada committee strategic plan by Faculties

i) Deans of individual schools provide travel and accommodation funds for PEP Canada committee member to attend: (i) annual meeting at AFPC Conference and (ii) ad hoc meetings with stakeholders (e.g., CSHP- PPC) and AACP to develop PEP Canada initiatives • AFPC Executive Director presents the strategic plan to the Deans and obtains formal endorsement from the Deans at fall 2006 ADCP meeting

c) Formal endorsement of PEP Canada committee strategic plan by AFPC to ensure longevity and support through collaboration

	i) Ingrid Price presents to AFPC Council on June 2nd, 2006 requesting the following: • AFPC provides venue for annual PEP Canada meeting at AFPC conference • AFPC will ensure (and lobby for) educational opportunities for PEP
	(a) Educational component for PEP at AFPC conference (b) Educational component for PEP at CSHP and CPhA meeting

2) Create a name that communicates who we are to the world (PEP Canada)

3) Developing terms of reference
a) Establish reporting guidelines re: AFPC and Deans
b) Identify stakeholders (e.g., Profession of Pharmacy, pharmacy students)
c) Identify partners (e.g., curriculum-faculties, PRA, students, receptors)

4) Establishing criteria for membership
a) See Appendix

5) Identify and secure support for resources required to carry out the strategic plan
a) Identify and secure external sources of funding

i) Develop business plan for support • Recruit an individual to create a business plan • Disseminate strategic plan to all stakeholders ii) Identify a partner to provide resources (consider private granting agencies and foundations)

b) AFPC will support the committee to obtain funding and continuity of PEP Canada Committee

i) Facilitate PEP Canada’s funding initiatives

6) Establish regular meeting schedule for PEP Canada Committee
a) Annual meeting at AFPC conference
b) Other modes of communication at least four times a year (e.g. teleconference)

7) PEP Canada committee ensures all stakeholders are supportive of and engaged in the initiatives of the strategic plan
a) Inventory of PEP Canada committee memberships/involvements
b) Clearly establish/identify stakeholders

II. Establish local, regional and national networking opportunities with PEP stakeholders

1) Establish a PEP Canada-SIG
a) Develop terms of reference
b) Establishing criteria for PEP-SIG membership

i) Membership- professional organisations, university, students, NAPRA ii) Diversified membership iii) Collaborate with other health professionals re: experiential program iv) Recruit faculty members to coordinate this group’s activities • Planning and executing educational opportunities for PEP Canada-SIG

2) Identify and promote Canadian champions for PEP
a) Establish list for groups that can champion for PEP

i) AFPC Executive Director and Council ii) Deans from all Canadian Pharmacy Schools iii) National, Provincial, Faculty (faculty and students), Profession (pharmacists and colleges), Preceptors and other health care professionals

3) PEP Canada Committee and AFPC will work together to promote PEP
a) PEP Canada creates a message to communicate to all stakeholders

i) Approved by AFPC and Deans

b) Ensure stakeholders are PEP champions

i) Identify stakeholders and identify a contact in each group • Local and regional groups, and provincial regulatory bodies • National regulatory bodies • Local, regional and provincial non-regulatory bodies • National non-regulatory bodies ii) Inventory of PEP Canada committee memberships/involvements with groups identified above to facilitate marketing of the strategic plan iii) Gain support from stakeholders • Update at stakeholder meetings (e.g., booth, committee members present) • Inform of the development and goals the PEP Canada committee • PEP Canada committee collaborates with stakeholders to ensure implementation of the strategic plan • Stakeholders focus funding on PEP training for the profession’s future

c) PEP Canada committee markets national PEP initiatives to appropriate stakeholders

i) Promote work of PEP Canada committee in Alumni publications and Pharmacy publications

d) PEP Canada committee recognizes preceptors

i) Promote preceptor of the year nationally and provincially (e.g., Pharmacy Practice Magazine) ii) Preceptor recognition (e.g., certificates, educational opportunities, practice resources)

III. Develop best practices for SPEP curriculum for Canada

1) PEP Canada Committee works with CCAPP to develop standards for experiential learning

2) Facilitate sharing of resources to enhance PEP programs, through:

i) Sharing p receptor training resources ii) Sharing student learning assessment methods iii) Sharing preceptor and site quality assurance methods iv) Sharing curriculum resources

3) Develop a National Resource Centre to disseminate and share resources (web)
a) Develop national PEP Canada web site

i) For funding see section 1, point 5 ii) Link to AFPC web site

b) Obtain funding to support the resource centre

i) Identify sources of funding, see section 1, point 5

c) Identify materials to share through on-line resource centre which would be password protected for PEP Canada members (e.g., share immunization guidelines)

i) Connect with AACP and international groups to determine what they have done

d) We need to establish a communications network

i) Create opportunities for stakeholders to communicate (e.g., CAPSI, preceptors, coordinators, directors, faculty, administrators)

 

APPENDIX

Strategic Plan

Item I.4 “Establishing Criteria for Membership”

PEP Canada

Composition: Committee of 1 PEP leader from each pharmacy school in Canada Purpose: To carry out strategic plan activities (see terms of reference)

PEP SIG

Composition: anyone involved in SPEP across Canada and beyond (stakeholders). E.g., preceptors, associations, PRA’s - Have to be a member of AFPC to gain access to - Consider issues related to preceptor membership Purpose: Opportunity to benefit from professional development activities as well as strategic planning initiatives to enhance PEP across Canada.